A simpler alternative to your coffee shop inventory spreadsheet
Inventory spreadsheets fall apart the moment a barista forgets to update the milk count. Coffee Shop Dashboard tracks par levels and reorder points automatically — from your phone, behind the bar.
Why An inventory spreadsheet stops working
- Counts get stale within 48 hours of opening the sheet.
- Par levels and reorder points live in your head, not the spreadsheet.
- You run out of oat milk on a Saturday because nobody saw the row turn red.
- Recounting at month end takes 2 hours and is always slightly wrong.
- Suppliers, prices, and order days are scattered across emails.
The simpler alternative
Coffee Shop Dashboard replaces the spreadsheet with one screen built for cafés.
Tap-to-count from your phone
Walk the shelves, tap a number, done — no laptop required.
Automatic reorder alerts
Get a push when oat milk drops below your par level — before the rush.
Pre-built café items
Beans, dairy, syrups, cups, pastries — already categorized.
Supplier and price history
One place for every roaster, dairy, and bakery contact.
| An inventory spreadsheet | Coffee Shop Dashboard | |
|---|---|---|
| Counting | Open laptop in stockroom | Tap on phone |
| Reorder alerts | None — you remember | Automatic by par level |
| Item setup | Build from scratch | Pre-filled for cafés |
| Inventory value | Manual SUM formula | Live, always current |
| Stockout risk | High | Low — alerts before zero |
Stop managing your café in five spreadsheets
Coffee Shop Dashboard is the simpler alternative — one daily view of sales, costs, waste, and profit.
Try Coffee Shop Dashboard freeFAQ
Can I import my current inventory sheet?
Yes. Upload your existing spreadsheet on day one and we map the columns for you.
Does it work for pastries and prep items?
Yes — track baked goods, prep, packaging, and ingredients in the same view.
Do I need a barcode scanner?
No. Most cafés count by hand and tap the number into the app — it's faster than scanning for the item volumes a café actually runs.