Free Tool
Coffee Shop Food Cost Calculator
Build a drink (or food item) by ingredient. The calculator gives you cost per serve, food-cost percentage and gross margin instantly.
$0.40
$0.28
$0.13
$0.04
$0.03
IngredientQtyUnit cost ($)Line
Cost per serve
$0.88
Food cost %
15.9%
Gross margin
$4.62
Targets to aim for
- Espresso drinks: 18–22% food cost
- Milk-heavy drinks (latte, oat flat white): 22–28%
- Drip / batch brew: 8–14% (highest-margin item on the menu)
- Pastries: 28–35%
- Savory food: 30–38%
Where margins quietly leak
- Free pumps: a "free" extra shot or syrup is a real cost. Charge or document.
- Milk over-pour: 1oz over per drink × 200 drinks = ~6 gallons/week wasted.
- Cup mismatch: using 16oz cups for 12oz drinks adds $0.04 per pour.
- Stale spec: if you haven't updated ingredient costs in 6 months, food cost is wrong.
From calculator to a live menu margin report
Coffee Shop Dashboard ingests your menu and ingredient costs, then shows you food cost per item in real time as supplier prices change — no spreadsheet rebuilds.