Free Tool
Coffee Shop Break-Even Calculator
See exactly how many transactions and how much revenue your café needs each day to cover fixed costs — before a dollar of profit shows up.
Break-even transactions / month
3,530
Break-even revenue / month
$26,475
Break-even transactions / day
127
Break-even revenue / day
$946
Contribution margin per sale: $5 (average ticket minus variable cost). Every sale above break-even drops this amount straight to operating profit.
The break-even formula, in plain English
Break-even sales = Fixed costs ÷ (Average ticket − Variable cost per sale). The denominator is your contribution margin — the cash each sale puts toward covering rent, payroll and overhead.
Three ways to lower your break-even point
- Raise the average ticket. A $0.50 bump on a $7 ticket cuts break-even transactions ~7%.
- Drop variable cost %. Tighten waste, recipe portions, and supplier pricing.
- Trim fixed costs. Renegotiate software, reduce one over-staffed shift, or sublet a corner.
Stop guessing your break-even number
Coffee Shop Dashboard tracks real ticket size, COGS and labor every day and shows live break-even progress for the month — no formulas, no spreadsheets.